ABACAI LTD – PRIVACY NOTICE

This Privacy Notice explains how Abacai Ltd collects, uses, and protects personal data when you, or someone acting on your behalf, interacts with us in relation to the services we provide or when you use our website.

We take the privacy and security of your personal data very seriously. Your personal data will only be used as described in this Privacy Notice or as otherwise communicated to you from time to time.

If you have any questions about this Privacy Notice or about how Abacai uses personal data, please contact us at
accounting@abacai.co.uk.

Responsibility for Personal Data

This Privacy Notice is issued on behalf of Abacai Ltd.

References to “Abacai”, “we”, or “us” mean:

Abacai Ltd
69 The Saddler Building
24 Wharf Road
London, England
N1 7GQ

When personal data is provided to us, Abacai acts as a “data controller” for some or all of that data. As a data controller, we determine how and why personal data is processed.

The Data We Collect

Depending on the nature of our relationship with you, we may collect and process the following categories of personal data:

  • Identification information
    This may include your name, ID card or passport details, nationality, place and date of birth, gender, photograph, IP address, information relating to claims, court cases or convictions, politically exposed person (PEP) status, publicly available personal information, and other data required to provide our services and meet AML/CFT obligations.
  • Tax status information
    This may include your tax residency, tax identification number, and tax status.
  • Contact information
    This may include residential or business addresses, personal or business email addresses, and home, business, or mobile phone numbers.
  • Professional and employment information
    This may include education level, professional qualifications, employment details, employer name, directorships, or other offices held.
  • Financial information, sources of wealth, and assets
    This may include details of assets, sources of wealth, shareholdings, beneficial ownership interests, bank details, and credit history.
  • IP address information
    We may collect IP addresses to diagnose server issues, administer our website, identify users during sessions, and gather broad demographic data. IP addresses do not contain directly identifiable personal information.

Where We Obtain Personal Data

We collect personal data from the following sources:

  • Information provided directly by you, including:
    • Forms and documents requested for service provision
    • Information collected during client due diligence
    • Correspondence by phone, email, or other means
  • Information received from third parties, including:
    • Entities in which you or related persons have an interest
    • Legal or professional advisers
    • Financial institutions that process your data
    • Credit reference agencies and financial crime databases for regulatory compliance
  • Information obtained through dealings with advisers, regulators, authorities, or service providers where you are employed, engaged, or represented

How We Use Personal Data

Lawful Bases for Processing

Unless otherwise stated, we process personal data on one or more of the following legal grounds:

  • Compliance with legal obligations
  • Legitimate interests pursued by Abacai or third parties, where these do not override your rights
  • Performance of a contract or steps taken prior to entering a contract
  • Public interest
  • Establishment, exercise, or defence of legal claims
  • Consent, where explicitly obtained for a specific purpose

Purposes of Processing

Your personal data may be processed for the following purposes:

  • Delivering and administering our services
  • Communicating with you in connection with our services
  • Monitoring and recording communications for:
    • Quality assurance, training, and service improvement
    • Fraud prevention, crime detection, investigation, and prosecution
  • Sharing information with banks or financial institutions as required for service delivery
  • Enforcing or defending legal and contractual rights
  • Complying with legal and regulatory obligations
  • Conducting customer due diligence and AML/CFT compliance
  • Liaising with or reporting to regulatory or tax authorities where required or appropriate

Sharing Personal Data

We may share your personal data with third parties, including:

  • Insurers, banks, auditors, and legal advisers
  • Tax authorities where required by law or upon request

We may also disclose personal data where required by law, including to law enforcement agencies and regulators.

Third-party service providers receiving your data are located in the United Kingdom.

Retention of Personal Data

Personal data is retained only for as long as necessary:

  • To fulfil the purposes for which it was collected
  • To establish, exercise, or defend legal rights
  • To meet accounting, reporting, or regulatory requirements
  • To comply with data protection and other applicable laws

Inaccurate or Amended Information

Please inform us promptly if any of your personal information changes. Failure to provide accurate or updated information may affect our ability to provide services.

Individual Rights

You have the following rights in relation to your personal data:

  • The right to access personal data
  • The right to information about how your data is used
  • The right to rectification of inaccurate data
  • The right to erasure in certain circumstances
  • The right to restrict processing in certain situations
  • The right to data portability in a structured, commonly used, machine-readable format

If we have shared your data with third parties, we will notify them of your request unless doing so is impossible or involves disproportionate effort.

We will respond to valid requests within one month.
To exercise your rights, contact: accounting@abacai.co.uk.

Right to Withdraw Consent

Where consent has been provided for specific processing activities, you may withdraw that consent at any time.

To withdraw consent, please contact accounting@abacai.co.uk.
Once consent is withdrawn, we will stop processing the relevant data unless another lawful basis applies.

Updates to This Privacy Notice

This Privacy Notice is reviewed regularly and may be updated without prior notice to reflect changes in our data practices.

Acknowledgement of This Privacy Notice

By using our services or website, you acknowledge that you have read and understood this Privacy Notice. Continued use following updates constitutes acceptance of any changes.

Concerns or Queries

Questions about this Privacy Notice or Abacai’s use of personal data should be sent to
accounting@abacai.co.uk.

You may also raise concerns with your local data protection supervisory authority in your country of residence, work, or where the issue occurred.

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